Since 1979, as a structural unit of the branch of the Alma-Ata State Medical Institute in Shymkent in accordance with the Resolution of the Council of Ministers of the Kazakh USSR No. 247 of 03.07.1979.
The office is a structural unit that organizes the implementation of documentation and management of documentation. The Head of the office is recruited and dismissed by the order of the rector. The structural subdivision is directly subordinate to the rector.
The division was headed by different leaders in different years.
From 1998 to 2005, the Head of the general department, Badyrova Nurzhamal Tokhtamysovna.
From 2005 to 2006 the general department was headed by Tuleyeva Meruert Raimovna.
Since 2006 and up to the present time the manager of the clerks is Gulnara Spataeva Zh.
The main tasks of the office:
• Providing a single order of documentation, organization of work with documents;
• Online distribution of documentation through the automated electronic document management system "AIC DeskNET"
• Control over the execution of documents and preparation of documents for transfer to a departmental archive.
The main functions of the office:
• Carries out control over the execution of documents in a timely manner, regularly informs the head of the Academy of the results of the execution of documents.
• Draws up the nomenclature of the affairs of the Academy provides for the prompt storage of cases and their use prior to transfer to the departmental archives in the established order.
• Carries out control over the correctness of registration and the formation of cases in structural divisions, organizes an examination of the value of documents.
The employees of the office are distinguished by responsibility, accuracy, patience, and the ability to perform operatively.